Enclosed is a copy of a staff report being transmitted to ________________ relative to ____________________.
____________________ (Name) will be considering the suggestions made at its regular meeting of _____________, 20 __, at _____ AM/PM.
We think it is extremely important that we attend. Since this is one of several matters to be acted upon, it is difficult to know precisely when they will act upon our matter.
Please let me know if you will be able to go with me. It might not be a bad idea to have ________________ (Name) present also. What are your thoughts?